Trademark Docket Specialist

Latham & Watkins is a global law firm consistently ranked among the top firms in the world. The success of our firm is largely determined by our commitment to hire and develop the very best and brightest, creating a team that provides our clients with the highest quality of work and service. We are driven by our core values: respect, innovation, and collaboration.  

The Trademark Docket Specialist is an integral part of Latham’s Litigation Services team. This role will be responsible for administering the daily operations of the IP Records and IP Docketing Departments, such as maintaining complete accuracy of the IP docketing database ( PATTSY) and IP Records functions, while coordinating one or more major functions of the department with minimal supervision, developing plans, coordinating docketing work flow, and accounting functions such as preparing foreign associate invoices for payment, organizing files and work flow, supporting entry-level staff, and assuming responsibility for the completion of major projects. This role will be located in either our Los Angeles, New York, DC, Chicago, San Francisco, Austin, Houston or Orange County office. Please note that this role may be eligible for a flexible working schedule that allows for a hybrid and in-office presence.

Other key responsibilities include:

• Coordinating one or more major functions of the department with minimal supervision; developing plans, coordinating docketing work flow, accounting functions such as preparing foreign associate invoices for payment, organizing files and work flow, supporting entry-level staff, and assuming responsibility for the completion of major projects
• Coordinating and performing all IP docketing functions, which includes, but is not limited to, docketing details and deadline dates for all Intellectual Property matters including Trademarks, Copyrights, Domain Names, foreign Oppositions/Cancellations and any diligence, including foreign and U.S. recordations.  Generating reports involving cumulative status reports, due dates, cost estimates, and trademark lists
• Coordinating and maintaining the USPTO and Copyright Deposit Accounts
• Acting as a resource regarding various docketing and records questions for staff, attorneys, and other users
• Assisting the staff, attorneys, and managers of the Docket Services and Records Department on various clerical tasks to ensure efficient and accurate results for individuals requesting service
• Developing, maintaining, and coordinating appropriate inventory systems to track persons responsible for clients and their files, room usage, file status, and other factors related to effective space management and Records oversight
• Communicating frequently, verbally and in writing, with paralegals, attorneys and other docketers regarding trademark deadlines or due dates
• Coordinating with Information Governance all IP file transfers to new counsel and clients
• Coordinating with Corporate Technology all updates and version upgrades regarding PATTSY
• Analyzing documents to distinguish which are proprietary to the firm and which are subject to being returned to a client or new counsel
• Creating electronic folders and maintains electronic files
• Providing training and mentoring to new staff and outside patrons on various Docketing and Records procedures and functions.  Assisting with new staff orientation and directing staff to ensure daily tasks are met
• Coordinating daily activities of the team, and oversees day-to-day activities when the Manager or Supervisor is absent
• Assisting with special projects on various issues when needed
• Promoting effective work practices, works as a team member, and shows respect for co-workers

We’d love to hear from you if you:

• Possess knowledge of U.S. and foreign trademark prosecution
• Demonstrate strong knowledge of trademark docketing systems for U.S. and foreign jurisdictions (preferably PATTSY)
• Display strong organizational skills with an attention to detail

And have:

• A Bachelor’s degree
• A minimum of five (5) years of relevant experience may be considered in lieu of Bachelor’s degree
• A minimum of four (4) years relevant law firm experience

Successful candidates will not only be provided with an outstanding career opportunity and welcoming environment, but will also be provided with a generous total compensation package with bonuses awarded in recognition of both individual and firm performance. Eligible employees can participate in Latham’s comprehensive benefit program which includes:

• Healthcare, life and disability insurance
• A generous 401k plan
• At least 11 paid holidays per year, and a PTO program that accrues 23 days during the first year of employment and grows with tenure
• Well-being programs (e.g. mental health services, mindfulness and resiliency, medical resources, well-being events, and more)
• Professional Development programs
• Employee discounts
• And more!

Additionally, we have a range of diversity programming including Global Affinity Groups. These groups provide a firmwide platform to share experiences and advice as well as an opportunity to participate in a supportive network with common interests to help make life at the firm even better.

Please click here to view the full job description for this role.

Latham & Watkins is committed to diversity, equal opportunity, sustainability, and pro bono legal services. We draw from a remarkable wealth of talent to create one of the world's leading law firms, and advance these commitments through the work of our Global Citizenship department. Our lawyers, paralegals, and professional staff worldwide comprise a rich mixture of different races, ethnic backgrounds, religions, sexual orientations, cultures, and primary languages. Our diversity makes us who we are.

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