Legal Billing Coordinator

Latham & Watkins is a global law firm consistently ranked among the top firms in the world. The success of our firm is largely determined by our commitment to hire and develop the very best and brightest, creating a team that provides our clients with the highest quality of work and service. We are driven by our core values: respect, innovation, and collaboration.  

The Master File Maintenance Coordinator is an integral part of Latham’s Billing team. This role will be responsible for maintaining and managing the timekeeper and client matter master billing files at the firm, while managing and maintaining the workflow of master billing files, as well as opening new client matters and validating conflicts data for accuracy and completeness and following up for missing or incomplete data. This role will be located in either our Los Angeles or Austin office. Please note that this role may be eligible for a flexible working schedule that allows for a hybrid and in-office presence. 

Other key responsibilities include:

• Creating new timekeepers set-ups and validating complex rate logic for each timekeeper; coordinating new timekeeper set-ups for practice office Human Resources Managers regarding PCN paperwork, and follow-up items
• Verifying and opening all master billing file set-ups including billing rates and exception rate hierarchies; providing guidance to all billing staff regarding all client matter and timekeeper master file set-ups
• Maintaining timekeeper master file records including budgets, partner promotions, associate progression and secondments, tracking of 5^th year academy attendance, leave of absence information, and terminations
• Preparing and maintaining complex rate logic schedules included in the firm’s annual rates book; confirming client arrangements for special rate needs
• Confirming client arrangements for special rate needs

We’d love to hear from you if you:

• Demonstrate knowledge of basic accounting principles
• Display the ability to comprehend and accurately perform mathematical functions
• Possess analytical skills to correctly comprehend and communicate data

And have:

• A High School diploma or an equivalent
• A Bachelor's degree in Accounting, Business Administration or a related field, preferably
• Prior experience with 3E and PeopleSoft system

Successful candidates will not only be provided with an outstanding career opportunity and welcoming environment, but will also be provided with a generous total compensation package with bonuses awarded in recognition of both individual and firm performance. Eligible employees can participate in Latham’s comprehensive benefit program which includes:

• Healthcare, life and disability insurance
• A generous 401k plan
• At least 11 paid holidays per year, and a PTO program that accrues 23 days during the first year of employment and grows with tenure
• Well-being programs (e.g. mental health services, mindfulness and resiliency, medical resources, well-being events, and more)
• Professional Development programs
• Employee discounts
• And more!

Additionally, we have a range of diversity programming including Global Affinity Groups. These groups provide a firmwide platform to share experiences and advice as well as an opportunity to participate in a supportive network with common interests to help make life at the firm even better.

Latham & Watkins is committed to diversity, equal opportunity, sustainability, and pro bono legal services. We draw from a remarkable wealth of talent to create one of the world's leading law firms, and advance these commitments through the work of our Global Citizenship department. Our lawyers, paralegals, and professional staff worldwide comprise a rich mixture of different races, ethnic backgrounds, religions, sexual orientations, cultures, and primary languages. Our diversity makes us who we are.

Latham & Watkins LLP will consider qualified applicants with criminal histories in a manner consistent with the City of Los Angeles Fair Chance Initiative for Hiring Ordinance (FCIHO)​.  Please click the link below to review the Ordinance.

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