Contract Global Document Services Specialist I

Latham & Watkins is a global law firm consistently ranked among the top firms in the world. The success of our firm is largely determined by our commitment to hire and develop the very best and brightest, creating a team that provides our clients with the highest quality of work and service. We are driven by our core values: respect, innovation, and collaboration.  

The Contract Global Document Services Specialist I is an integral part of Latham’s Global Document Services (“GLODOCS”) team. This role will be responsible for performing a variety of core document support duties such as creating, editing, and otherwise manipulating legal documents and other work product for attorneys and staff, while completing various projects in Word (e.g., converting and formatting documents, generating tables of contents ("TOC") and tables of authorities ("TOA") and automating cross-references). This role will be located in either our New York or Los Angeles office. Please note that this role may be eligible for a flexible working schedule that allows for a hybrid and in-office presence. 

Please also note, the schedule for this role will be Monday – Friday 3:00 PM – 11:00 PM PT / 6:00 PM – 2:00 AM ET.

Other key responsibilities include:

• Completing various projects in Excel (e.g., creating new workbooks/sheets, formatting cells/tables/rows/columns, and using simple formulas)
• Completing various projects in PowerPoint (e.g., revising slides, inputting/revising text, inserting graphics, and formatting/reapplying slide design and layout)
• Utilizing Acrobat Professional to compress .pdf files, create searchable and non-searchable .pdfs., apply Bates numbering, and crop pages as needed
• Proofreading documents when necessary
• Converting documents from one application to another
• Protecting and maintaining any highly sensitive, confidential, privileged, financial, and/or proprietary information that Latham & Watkins retains

We’d love to hear from you if you:

• Possess functional knowledge of applications typically used in a legal word processing environment, such as MS Office Suite, Acrobat Professional, iManage, ABBYY FineReader / OmniPage, Visio and other software
• Possess the ability to learn new software and procedures
• Demonstrate well-developed and professional interpersonal skills, as well as the ability to interact effectively with people at all organizational levels of the firm

And have:

• A high school diploma or an equivalent, preferably with a Bachelor’s degree
• Microsoft certifications in Word Core, Excel Core, and PowerPoint, preferably 
• A minimum of two (2) years of related experience working as a document specialist at a professional services organization

Successful candidates will not only be provided with an outstanding career opportunity and welcoming environment, but will also be provided with a generous total compensation package with bonuses awarded in recognition of both individual and firm performance. Eligible employees can participate in Latham’s comprehensive benefit program which includes:

• Healthcare, life and disability insurance
• A generous 401k plan
• At least 11 paid holidays per year, and a PTO program that accrues 23 days during the first year of employment and grows with tenure
• Well-being programs (e.g. mental health services, mindfulness and resiliency, medical resources, well-being events, and more)
• Professional Development programs
• Employee discounts
• And more!

Additionally, we have a range of diversity programming including Global Affinity Groups. These groups provide a firmwide platform to share experiences and advice as well as an opportunity to participate in a supportive network with common interests to help make life at the firm even better.

Please click here to view the full job description for this role.

Latham & Watkins is committed to diversity, equal opportunity, sustainability, and pro bono legal services. We draw from a remarkable wealth of talent to create one of the world's leading law firms, and advance these commitments through the work of our Global Citizenship department. Our lawyers, paralegals, and professional staff worldwide comprise a rich mixture of different races, ethnic backgrounds, religions, sexual orientations, cultures, and primary languages. Our diversity makes us who we are.

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