Legal Secretary Lead

Latham & Watkins is a global law firm consistently ranked among the top firms in the world. The success of our firm is largely determined by our commitment to hire and develop the very best and brightest, creating a team that provides our clients with the highest quality of work and service. We are driven by our core values: respect, innovation, and collaboration.  

The Legal Secretary Lead is an integral part of Latham’s Secretarial & Admin Support team and will be responsible for organizing and overseeing the quality of work and workflow of the PROS team in the office, while organizing, assigning, delegating, and coordinating the work of the attorney support team to ensure department objectives are met in a timely manner. This Coordinator will also perform the same essential duties of the Attorney Support PROS Specialist role to support the PROS team on local and global levels in excellence in customer service and work product delivery. This role will be located in our Chicago office. Please note that this role may be eligible for a flexible working schedule that allows for a hybrid and in-office presence. 

Other key responsibilities include:

• Working with the Attorney Support Manager on staffing, attendance, and coordinating vacation scheduling, ensuring appropriate coverage for training and lunch absences for the team, and communicating individual team members’ absences to attorneys and paralegals to ensure awareness of back up support
• Assessing team members’ skills and delegating tasks to encourage the development of necessary skills for all team members
• Working with the local Attorney Support Manager to provide performance feedback to team members on a regular basis, and communicating performance issues to management appropriately
• Participating in and providing feedback during the interview process for new team members on the local team utilizing the Behavioral Based Interviewing (BBI) model
• Ensuring all databases reflect current attorney support team assignments, e.g. Facebook
• Protecting and maintaining any highly sensitive, confidential, privileged, financial, and/or proprietary information that Latham & Watkins retains 
  

We’d love to hear from you if you:

• Possess leadership skills (i.e., organizing, planning, problem-solving, and decision-making) necessary for effective mentoring
• Demonstrate knowledge and proficiency in PC applications required, including word processing, spreadsheet software, and MS Office
• Display knowledge of Chrome River, Outlook, Cisco Phone, Intapp, iManage, Foundation, Event Management System, and specific technology as assigned

And have:

• A high school diploma or an equivalent
• A bachelor's degree, preferably
• A minimum of three (3) years of relevant experience in a legal or professional services environment

Successful candidates will not only be provided with an outstanding career opportunity and welcoming environment, but will also be provided with a generous total compensation package with bonuses awarded in recognition of both individual and firm performance. Eligible employees can participate in Latham’s comprehensive benefit program which includes:

• Healthcare, life and disability insurance
• A generous 401k plan
• At least 11 paid holidays per year, and a PTO program that accrues 23 days during the first year of employment and grows with tenure
• Well-being programs (e.g. mental health services, mindfulness and resiliency, medical resources, well-being events, and more)
• Professional development programs
• Employee discounts
• Affinity groups, networks, and coalitions for lawyers and staff

Latham & Watkins is an equal opportunity employer. The Firm prohibits discrimination against any employee or applicant for employment on the basis of race (including, but not limited to, hair texture and protective hairstyles), color, religion, sex, age, national origin, sexual orientation, gender identity, veteran status (including veterans of the Vietnam era), gender expression, marital status, or any other characteristic or condition protected by applicable statute.

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