Master File Maintenance Coordinator

Latham & Watkins is a global law firm consistently ranked among the top firms in the world. The success of our firm is largely determined by our commitment to hire and develop the very best and brightest, creating a team that provides our clients with the highest quality of work and service. We are driven by our core values: respect, innovation, and collaboration.  

The Master File Maintenance Coordinator is an integral part of Latham’s Billing team. This role will be responsible for maintaining and managing the timekeeper and client matter master billing files at the firm, while opening new client matters and validates Conflicts data for accuracy and completeness, and following up for missing or incomplete data. This role will be located in either our Global Services Office in Los Angeles, Austin, San Diego, Orange County, San Francisco, or Silicon Valley office. Please note that this role may be eligible for a flexible working schedule that allows for a hybrid and in-office presence. 

Other key responsibilities include:

• Creating new timekeepers set-ups and validating complex rate logic for each timekeeper, coordinating new timekeeper set-ups for practice office Human Resources Managers regarding PCN paperwork, and follow-up items
• Verifying and opening all master billing file set-ups including billing rates and exception rate hierarchies, and providing guidance to all billing staff regarding all client matter and timekeeper master file set-ups
• Maintaining timekeeper master file records including budgets, partner promotions, associate progression and secondments, tracking of year academy attendance, leave of absence information, and terminations
• Preparing and maintains complex rate logic schedules included in the firm’s annual rates book
• Confirming client arrangements for special rate needs
• Protecting and maintaining any highly sensitive, confidential, privileged, financial, and/or proprietary information that Latham & Watkins retains 
  

We’d love to hear from you if you:

• Demonstrate knowledge of basic accounting principles
• Possess the ability to comprehend and accurately perform mathematical functions
• Exhibit analytical skills to correctly comprehend and communicate data

And have:

• A High School diploma or equivalent, preferably a Bachelor's degree in Accounting, Business Administration or related field
• A minimum of two (2) years’ experience in legal billing or billing audit within a professional services organization
• Prior experience with 3E and PeopleSoft system, preferably

Successful candidates will not only be provided with an outstanding career opportunity and welcoming environment, but will also be provided with a generous total compensation package with bonuses awarded in recognition of both individual and firm performance. Eligible employees can participate in Latham’s comprehensive benefit program which includes:

• Healthcare, life and disability insurance
• A generous 401k plan
• At least 11 paid holidays per year, and a PTO program that accrues 23 days during the first year of employment and grows with tenure
• Well-being programs (e.g. mental health services, mindfulness and resiliency, medical resources, well-being events, and more)
• Professional development programs
• Employee discounts
• Affinity groups, networks, and coalitions for lawyers and staff

Latham & Watkins is an equal opportunity employer. The Firm prohibits discrimination against any employee or applicant for employment on the basis of race (including, but not limited to, hair texture and protective hairstyles), color, religion, sex, age, national origin, sexual orientation, gender identity, veteran status (including veterans of the Vietnam era), gender expression, marital status, or any other characteristic or condition protected by applicable statute.

Latham & Watkins LLP will consider qualified applicants with criminal histories in a manner consistent with the City of Los Angeles Fair Chance Initiative for Hiring Ordinance (FCIHO)​.  Please click the link below to review the Ordinance.

Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records. Please click the link below to review the Ordinance.

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